The Texas Comptroller's Webfile system is an online platform designed to make tax filing and payment easier for businesses and individuals in the state of Texas. The system allows users to file and pay various state taxes, including sales tax, franchise tax, and hotel occupancy tax, among others. In this article, we will explore how to access the Webfile system and what to do if you cannot locate your access code (aka your Webfile number).

The term “Webfile” is used by the Texas Comptroller to describe their online filing portal where annual reports can be filed online and various state taxes can be paid.

Your Webfile number is your "access code" to the Comptroller's electronic reporting system. Your Webfile number will be two letters followed by six numbers (Example: XT123456).

Your Webfile number can be found in some correspondence from the Texas Comptroller.

You will get a welcome letter from the Comptroller about two weeks after your business is registered with the Texas Secretary of State. It can be difficult to request your Webfile number in the future, so we recommend that you save this welcome letter or, better yet, send us a copy so we can keep it safe for you.

You will also receive a reminder letter from the Comptroller each year around Valentine's Day about the May 15th due date. The Webfile number will be located at the top left corner of this letter.

If you do not have any of the correspondence described above or can't otherwise locate your Webfile number, you may be able to obtain it from the Comptroller. The best way to request a new letter (with your Webfile number) be sent to you is to call the Comptroller and follow the instructions below. Before asking them to send this letter, make sure the address they have for you is current.

• Call (800) 442-3453
• Enter your 11-digit state tax ID (not the federal tax ID). See how to locate your state tax ID.
• Option 1: to confirm tax ID (or Option 2 to re-enter the correct state tax ID)
• Option 2: to obtain a Webfile number...
• Option 2: for franchise tax
• Option 1: for franchise tax
• Option 1: if you filed for ONE account withOUT an affiliate schedule
• Option 4: to have the Webfile number sent to your mailing address
• Option 1: to confirm that you would like the Webfile number mailed to you

The most common thing to Webfile is the Public Information Report (PIR) or what I call the annual report. LLCs are required to file an annual report each year between Jan 1 and May 15th (starting the year after formation). The purpose of the annual report is to provide current business information (mailing address, owners' names, etc) and to report revenues for purposes of calculating your franchise tax obligation, if any.  Franchise taxes are only paid if the business makes more than the franchise tax threshold ($2.65MM for 2026).

If you must collect sales tax on the goods or services you sell, you can Webfile the required sales tax reports.

Essentially every LLC must file a Public Information Report (PIR) each year with the Texas Comptroller no later than May 15. Failure to file the PIR will result in the involuntary termination of the LLC. The PIR can be faxed or mailed in, but the best and easiest way to file the PIR is via the Comptroller’s online "Webfile" system.

Here are step-by-step instructions on how to Webfile an LLC's PIR:

1. Login to the Comptroller's Webfile system.
2. Select your LLC from the list of business (or if this is your first time using the Webfile system, click on the blue button "+ASSIGN TAX/FEES" and then enter the LLC's 11-digit State tax ID and Webfile number). See how to locate your state tax ID and your Webfile number.
3. Select "File a Public/Ownership Information Report."
4. Select the applicable period (all of the information you enter after this point will be visible to the public).
5. Enter the business's mailing address.
6. Enter the name of each member (aka owner). The member's title would be "managing member" or just "member." If the LLC is manager-managed, then enter the name of each manager instead (the title would be "manager"). The members/managers are NOT directors and you may leave the term expiration date blank. If you do not know if your LLC is governed by managers or its members/owners, look at Article 3 of the Certificate of Formation.
7. Enter any subsidiary (entity) that is owned by this LLC.
8. Enter any entity that owns this LLC (i.e., a parent company).
9. Leave the pre-populated info for the registered agent as is (if you need to update this info, it MUST be updated with the Secreyary of State, not the Comptroller).