How to locate your Webfile number

Webfile Overview

The Texas Comptroller's Webfile system is an online platform designed to make tax filing and payment easier for businesses and individuals in the state of Texas. The system allows users to file and pay various state taxes, including sales tax, franchise tax, and hotel occupancy tax, among others. In this article, we will explore how to access the Webfile system and what to do if you cannot locate your access code (aka your Webfile number).

What does Webfile mean?

The term “Webfile” is used by the Texas Comptroller to describe their online filing portal where annual reports can be filed online and various state taxes can be paid.

What is my Webfile number?

Your Webfile number is your "access code" to the Comptroller's electronic reporting system. Your Webfile number will be two letters followed by six numbers (Example: XT333333).

Where can I find my Webfile number?

Your Webfile number can be found in some correspondence from the Texas Comptroller.

You will get a welcome letter from the Comptroller about two weeks after your business is registered with the Texas Secretary of State. It can be difficult to request your Webfile number in the future, so we recommend that you save this welcome letter or, better yet, send us a copy so we can keep it safe for you.

You will also receive a reminder letter from the Comptroller each year around Valentine's Day about the May 15th due date. The Webfile number will be located at the top left corner of this letter.

What do I do if I can't find my Webfile number?

If you do not have any of the correspondence described above or can't otherwise locate your Webfile number, you may be able to obtain it from the Comptroller. You can email the Comptroller and ask them to resend the annual report reminder (you'll need to first locate your 11-digit state tax ID; not the 9-digit federal tax ID).

The best way, however, to request a new letter (with your Webfile number) be sent to you is to call the Comptroller:

  • Call (800) 442-3453
  • Enter your 11-digit state tax ID (not the federal tax ID). See how to locate your state tax ID.
  • Option 1: to confirm tax ID (or Option 2 to re-enter the correct state tax ID)
  • Option 2: to obtain a Webfile number...
  • Option 2: for franchise tax
  • Option 1: for franchise tax
  • Option 1: if you filed for ONE account withOUT an affiliate schedule
  • Option 4: to have the Webfile number sent to your mailing address
  • Option 1: to confirm that you would like the Webfile number mailed to you

What do I Webfile?

The most common thing to Webfile is an annual report. LLCs are required to file an annual report each year between Jan 1 and May 15th (starting the year after formation). The purpose of the annual report is to provide current business information (mailing address, owners' names, etc) and to report revenues for purposes of calculating your franchise tax obligation, if any.  Franchise taxes are only paid if the business makes more than the franchise tax threshold ($2.47MM for 2023).

If you must collect sales tax on the goods or services you sell, you can Webfile the required sales tax reports.

Zachary Copp, Esq.

Attorney at Copp Law Firm, PC

Mr. Copp is a graduate of the University of Texas at Austin and the founder of the Copp Law Firm. He has been licensed in Texas for 20 years and has personally formed over 3,500 Texas LLCs since 2015. He was recognized as a Rising Star by SuperLawyers® for seven straight years. See full bio →

Comments 4

  1. I received a letter from the Texas Comptroller of Public Accounts regarding the Texas Franchise Tax. The Webfiling Number doesn’t work for completing the Franchise questionnaire. Please advise. I’d appreciate it in advance.

    1. Post
    1. Post

      You will need to either (1) call or email the Comptroller, confirm your identity by disclosing information on a previous report, and receive the webfile number or (2) call the Comptroller and have them resend the correspondence that contains the webfile number. If you do the latter, we recommend checking to see if the address the Comptroller has for your LLC is still valid (and if not, you’ll want to update your address before making the request to resend. If you do not have your webfile number, you won’t be able to submit reports online, but you can mail documents to the Comptroller’s PO Box or hand deliver them to one of their physical locations.

Leave a Reply

Your email address will not be published. Required fields are marked *