How to update the address of a Texas LLC
As a business owner, changing your business address can be overwhelming. You’ll need to notify multiple parties of the new address. We have put together a task list to help you determine potential parties that may need to be notified of the new address.
The list below is not exhaustive and some tasks may not be applicable.
Change of Address Task List
Update the Secretary of State
If the address of a member or manager changes, you'll need to update the Secretary of State by way of (a) the free Public Information Report OR (b) a Certificate of Amendment (which has a $150 filing fee). The Public Information Report (also known as the Annual Report) is normally filed by your tax professional. These Annual Reports are filed with the Texas Comptroller annually between January 1st and May 15th. The Comptroller will share the new data/address in the Annual Report with the Secretary of State.
Please note, the Secretary of State keeps track of two types of addresses: (1) the address of each member/owner (or manager in a manager-managed LLC) and (2) the Registered Agent's address. This section describes how to update the address of the member(s) or manager(s) in a manager-managed LLC. The following section will describe how to Change of Registered Agent's Address.
Update the Registered Agent's Address
Update the Registered Agent’s Address by filing a Change of Registered Agent/Office (Form 401) with the Texas Secretary of State. There is a $15 filing fee collected by the state when you file Form 401. If you hired a professional registered agent, you won't need to file Form 401, but rather simply provide the new address to your registered agent.
You can check to see who your registered agent is and what address was used via the Texas Comptroller’s Entity Search. Please note, to locate your business you will need to enter the business name EXACTLY as it appears in the Comptroller’s system. Once you locate your business, click on the blue “Details” button and check to see if the “Registered Office Street Address” lists your old address.
While you are looking at the Details, see if the listed "Mailing Address" needs an update too. If the Mailing Address needs to be updated, see Update the Comptroller below.
Update the Comptroller
Update the Texas Comptroller by submitting an Change of Address Online.
You can check to see what address the Comptroller has on file via the Texas Comptroller’s Entity Search. Please note, to locate your business you will need to enter the business name EXACTLY as it appears in the Comptroller’s system. Once you locate your business, click on the blue “Details” button and check to see if either the (1) Mailing Address or the (2) Registered Office Street Address need to be updated. To update the Mailing Address, use the Change of Address link above in this section. Please note, you’ll need the LLC’s 11-digit Texas Taxpayer Number which can be found in the results of the Texas Comptroller’s Entity Search
If the Registered Office Street Address needs to be updated, see Update the Registered Agent’s Address section above.
Update the IRS
Update the IRS by filing a Change of Address (IRS Form 8822-B) with the IRS.
When you applied for the LLC’s Federal Tax ID (aka EIN), you had to provide them with a business address. If you used the old address when you applied for your EIN, you will want to use Form 8822-B to update the IRS. Confirming what address the IRS has for your LLC can be tricky. You can check the EIN Assignment Letter to see what address you provided when you initially applied for your EIN. You can also request a 147C Letter (aka EIN Verification Letter) by calling the IRS at (800) 829-4933.
Update the Company Agreement
Update the Company Agreement including, but not limited to, the ownership exhibit (Exhibit A of our Company Agreement).
Update the Appraisal District
Update the Appraisal District of each county in which the LLC owns real estate. The county appraisal districts mail real estate tax bills in October each year. The address used by the county appraisal district is the address used in the deed from when the LLC acquired the property. If the address listed in the deed is the old address, you will need to update the appraisal district for each county in which the LLC owns real estate.
File New Assumed Name Certificates
File new Assumed Name Certificate(s) (Form 503) with the Texas Secretary of State. If the LLC filed an Assumed Name Certificate (aka DBA which is short for “doing business as”), you had to list the LLC’s principal office address in the Assumed Name Certificate. If the address listed as the principal office address needs to be updated, you must file a new Assumed Name Certificate/DBA (there is no mechanism to the amend the original Assumed Name Certificate/DBA).
Provide the new address to anyone else
Mr. Copp is is a graduate of University of Texas at Austin and founder of the The Copp Law Firm. He has personally formed over 3,000 Texas LLCs since 2015 and was recognized as a Rising Star by Super Lawyers for 7 straight years (only 2.5% of Texas attorneys are chosen for this honor each year). See Mr. Copp's full bio